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The Department of Planning Research and Statistics is responsible for the co-ordination of various activities of other departments of the Ministry by working in close collaboration with the Directors and all stakeholders. In line with the new Civil Service Reform, the two DIVISIONS approved for the department are Planning and Budget and Research and Statistics.

 

PLANNING AND BUDGET DIVISION

     The functions of this division include the following:

 (i). Development Planning of those sectors of the economy that cover the Ministry’s Activities, viz; transportation, electrification and general administration. It also provides inputs for other Ministries in respect of other sectors like man power Development and general Administration requirements, etc.

(ii) Monitoring of the Ministry’s areas of activities in the Development plan.  The project monitoring team is to supervise and monitor all the projects being executed by the Ministry.  The team is expected to review progress on site from time to time and to identify constraints to progress and advise the Honourable Commissioner on measures to be taken in order to ensure that projects are executed within the financial provisions made for them.

  1. Planning of the Ministry’s programmes, projects and activities.
  2. Preparation of Ministry’s Budget. The unit collects data from all other Departments and after due appraisal and in consultation with the office of the Budget and Planning, draws up a budget covering expected revenues, recurrent expenditures and capital projects to be embarked upon the following year.

Preparation of tender documents and briefs on Highways, Building, Electrical, Mechanical and Fire Services projects.

  1. Consultancy Matters:  The Planning Unit advises on Policy Matters regarding Consultancy Agreements in respect of Highways, Electrical, Mechanical and Fire Services Design Projects.  Claims from consultants engaged on Highways, Electrical, Mechanical and Fire Services projects are vetted in the Department before they are settled.
  2. Draft agreements are usually cleared with the Ministry of Justice.  
  3. The Unit also advises on the registration of consultants.
  4. Vetting of Estimates:    There is a directive that all estimates of direct labour projects to be undertaken by any Department in the Ministry must be vetted by a committee based in the Planning Unit.  The Committee is made up of a Civil Engineer, a Mechanical and Electrical Engineers and a Quantity Surveyor.

The committee’s decisions are usually passed to the Director, Planning, Research and Statistics who then  makes a recommendation to the Permanent Secretary on how much should be approved for the execution of the job; for further necessary actions.

 

      RESEARCH AND STATISTICS DIVISION

            The Division is expected to collect and analyze various statistical information in respect of all activities of the Ministry.  It is to provide necessary inputs for the making of sound plans and strategic decisions for the Ministry. Other functions of the division are as follows:

      1. To conduct sectoral research into problems and areas of activities of the Ministry like Transportation-Highways construction and Maintenance, Building Construction and Maintenance, Mechanical and Electrical Installations and maintenance and Fire Services Installations and maintenance.
      2. To oversee studies on operations, organization and management as well as overall performance of the Ministry.
      3. To carry out studies to determine and monitor the set of efficiency   targets for the Ministry.
      4. To generate data on sectoral activities as well as in-house statistics of the Ministry. E.g. Inventory of the Ministry’s assets.
      5. To provide information on all activities of the Ministry (.e.g. manpower statistics) through a data bank kept in the division.  The Data bank is to be serviced by a computer centre, the registries and a library.
      6. Road Traffic Survey:  This is to be carried out on the state roads twice a year- June/July and December. e. g. ( Recent traffic census on the proposed Ibadan circular road ).
      7. Market Research, Price statistics on different items frequently used for direct labour projects as well as Major Contracts are collected frequently.

CONSTRAINTS/CHALLENGES

Staff constraints have forced the Research and Statistics Division to concentrate on collating and analyzing administrative data with a view to providing administrative statistics on personnel, grade level, salaries etc.  Provision of these statistics will facilitate the preparation of a realistic annual budget in respect of personnel emoluments in collaboration with the Departments of Administration & Supplies and Finance & Accounts

When the Division has more than one statistician it has at present, attention will be directed to collecting, collating and analyzing data generated from other areas in the Ministry.  Since the department consists of personnel from the various disciplines in the Ministry, the aforementioned exercise of collecting, collating and analyzing will entail a multi-discipline approach.

  • Since the resignation of Civil Engineer U. E. Umoh, no replacement has been made to the Department.  Hence monitoring of Civil Engineering Works would be difficult.
  • Understaffing in most grades.
  • No functioning vehicle to enhance our monitoring exercise. Two Nos Hilux vans are required for this exercise.

OTHER CHALLENGES

  • Unpredictable and inadequate capital projects funding rendering budget evaluation/performance of the Ministry below average or at a disadvantage.
  • Inadequate training for workers (Appreciation to His Excellency on the new trend)
  • Lack of computerized central staff registry and database.